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Event Overview Tool – WOC, World Cup and JWOC manuals

It is an important objective of the International Orienteering Federation (IOF) to support the organisers of High Level Events in obtaining high quality in organising the events. IOF supports the organisers in different ways. The guidelines, manuals and event advising system are among the most important. The IOF Event Overview Tool will from now on contain the WOC and JWOC manuals and serve as an event management tool for:

the event advising team (EA team)
the event organizers

The IOF Event Overview Tool outlines a standardised set of functional areas for IOF High Level Foot Orienteering events. Including:

The full WOC and JWOC manuals in one document as you know them
The chapters of the two manuals shown in a table along with additional material

As of January 2022 an updated and combined WOC/World Cup Manual is available. Also the most recent JWOC manual from 2020 is available. A dedicated manual for the organisation of WOC Clinic is also available below.

Manuals in single-document format:

WOC and World Cup Manual 2022
JWOC Manual 2023
WOC Clinic Manual

Main Area	#	Functional Area	WOC/World Cup Manual	JWOC Manual	Additional Material
INTRODUCTION			Intro.pdf	Intro.pdf

ORGANIZING	1	Planning	WOC – World Cup – 1.pdf	JWOC – 1.pdf	Link to section below table
	2	Organisation	WOC – World Cup – 2.pdf	JWOC – 2.pdf
	3	Finance	WOC – World Cup – 3.pdf	JWOC – 3.pdf
	4	Communication	WOC – World Cup – 4.pdf	JWOC – 4.pdf	Link to section below table
	5	Administration	WOC – World Cup – 5.pdf	JWOC – 5.pdf	Link to section below table

LOGISTICS	11	Event Center	WOC – World Cup – 11.pdf	JWOC – 11.pdf
	12	Accommodation	WOC – World Cup – 12.pdf	JWOC – 12.pdf
	13	Transport	WOC – World Cup – 13.pdf	JWOC – 13.pdf
	14	Quarantine & Start	WOC – World Cup – 14.pdf	JWOC – 14.pdf	Link to section below table
	15	Finish	WOC – World Cup – 15.pdf	JWOC – 15.pdf
	16	Arena Design	WOC – World Cup – 16.pdf	JWOC – 16.pdf	Link to section below the table

TECHNICAL	21	Terrain	WOC – World Cup – 21.pdf	JWOC – 21.pdf
	22	Maps	WOC – World Cup – 22.pdf	JWOC – 22.pdf
	23	Courses	WOC – World Cup – 23.pdf	JWOC – 23.pdf	WOC Material
	24	Training	WOC – World Cup – 24.pdf	JWOC – 24.pdf
	25	Model Events	WOC – World Cup – 25.pdf	JWOC – 25.pdf

PRESENTATION	31	IT & Timing	WOC – World Cup – 31.pdf	JWOC – 31.pdf	WOC & World Cup Timing Manual
	32	Arena Production	WOC – World Cup – 32.pdf	JWOC – 32.pdf
	33	TV	WOC – World Cup – 33.pdf	JWOC – 33.pdf	Additional Material
	34	Marketing	WOC – World Cup – 34.pdf	JWOC – 34.pdf
	35	Ceremony	WOC – World Cup – 35.pdf	JWOC – 35.pdf	Additional Material

RELATIONS	41	Media	WOC – World Cup – 41.pdf	JWOC – 41.pdf	Additional Material
	42	Social	WOC – World Cup – 42.pdf	JWOC – 42.pdf	Additional Material
	43	VIP	WOC – World Cup – 43.pdf	JWOC – 43.pdf
	44	Sponsors (and local support)	WOC – World Cup – 44.pdf

RISK MANAGEMENT	51	Fair Play	WOC – World Cup – 51.pdf	JWOC – 51.pdf
	52	Complaints, Protests & Jury	WOC – World Cup – 52.pdf	JWOC – 52.pdf
	53	Safety, Risk & Medical	WOC – World Cup – 53.pdf	JWOC – 53.pdf
	54	Contingency Handling	WOC – World Cup – 54.pdf	JWOC – 54.pdf

DOCUMENTATION	61	EA Team	WOC – World Cup – 61.pdf	JWOC – 61.pdf
DOCUMENTATION	62	Reports	WOC – World Cup – 62.pdf	JWOC – 62.pdf	WOC Material

APPENDICES

Additional Material: 1 Planning

Files

JWOC: A number of points relevant to take into consideration when planning a JWOC are found in the file 01_Planning JWOC Issues.pdf.

Links and more info

Guide in embargoing race areas and template for embargoing areas is found in the Plan and Organise an IOF Event section.

Template for creating an event plan is found in the Plan and Organise an IOF Event section.

Additional Material: 4 Communication

Files

Bulletins for WOC: An overview of contents of the 4 WOC bulletins is found in this table. Furthermore, we provide as a template file Bulletin 4 of WOC2018 in Microsoft Word Format. Most of the content can be reused, only event specific shall be changed. In this version the chapter for the relay was later updated and can be found here.

Links and more info

TBD

Additional Material: 5 Administration

Files

TBD

Links and more info

Guides in using IOF Eventor is found here.

Guides in creating start lists – all starting with the term “Start list” is found in the Plan and Organise an IOF Event section.

Additional Material: 14 Quarantine and Start

Files

Inspirational examples about building quarantine and start in JWOC is found here.

Links and more info

TBD

Additional Material: 16 Arena Design

Files

JWOC: Inspirational examples as to build an arena is found here.

Links and more info

TBD

Additional Material: 23 Courses (WOC)

All: Guidelines for Course Planning in Foot O Forest Competitions

All: Course planning guidelines Sprint 2020 upd 2022.pdf

WOC and World Cup: Here is an Excel-Table to define the reduced number of forkings due to the limited number of course variations when offset printing. Here is an Excel-File to track all controls for all the competitions. Here is an Template file for review of a competition (map and courses). Gguidelines for these support files are currently not available.

Additional Material: 31 IT and Timing

WOC and World Cup: IOF Timing Manual for WOC and Orienteering World Cup – version 1.2.pdf

Additional IT requirements and best practices is found in the IOF IT-Commission page

Internet Acess: To secure the TV productions needs and transmission of the IOF TV stream from the arena it’s important that the organiser provide a solid internet connection. Please contact Event Presentation Manager Per Frost to get guidance regarding your event. If the stream is produced and handled by organisers, please see the requirements below.

Additional Material: 32 Arena Production

At WOC and World Cup events, all live service will be managed within the IOF LIVE Orienteering platform. For more info on the 2020 season and the management of LIVE Orienteering, see this presentation:

All: To support planning for TV production and maximizing online spectator experience for sprint, these documents can serve as inspiration. With this course in a WRE in October 2021 as example, this sheet shows how the course could be analyzed for TV coverage planning and this presentation shows a course analysis that could be made available for online viewers at the time of closing of the quarantine.

Additional Material: 33 TV

The IOF TV Manual is found here.

An introduction to TV production at an IOF Event is found here.

An introduction to IOF Event Media Service is found here.

Additional Material: 35 Ceremony

All: National Anthems are found here.

WOC: The IOF Protocol guide is found here..

Additional Material: 41 Media

The IOF WOC and World Cup Media Guideline is found here.

The IOF WOC and World Cup Photo Guideline is found here.

The IOF WOC Social Media Guideline is found here.
.

Additional Material: 42 Social

Additional Material: 51 Fair Play

The fair play guide for organisers is found here:

Additional Material: 52 Complaints Protest Jury

All: Jury Guides are found in the Plan and Organise an IOF Event section

Additional Material: 62 Final Reports (WOC)

Example of organiser reports from previous events: WOC 2016 and EOC 2018 ⇪

WOC Figures & Numbers:

Area	Numbers	Comments
TV production	Electrical power: 63A/3phase 5pin CEE for the OB van16A/3phase 5pin CEE socket for SNG uplink.Internet connectivity: in order to be able to stream out the signal, we need cabled internet connection:Ideally 30Mbps symmetric.Cable covers: maximal 100m to the plugs~ 4 volunteers: capable to carry (in pairs) a cable reel of 50kg. One ATV and or quad bike

Additional Material: 62 Final Reports

Example of organiser reports from previous events: WOC 2016 and EOC 2018

WOC Figures & Numbers:

Area

Numbers

Comments

VIP & Media race

Number of participants:

2018 40 Participants in
2017 66 Particpants (4 classes)
2016
2012 96 Particpants

Prevoius versions of the WOC Manual:

Edition from 2011 (PDF)