Event Overview Tool – JWOC & WOC manual

It is an important objective of the International Orienteering Federation (IOF) to support the organisers of High Level Events in obtaining high quality in organising the events. IOF supports the organisers in different ways. The guidelines, manuals and event advising system are among the most important. The IOF Event Overview Tool will eventually replace the manuals and serve as an event management tool for:

  • the event advising team (EA team)
  • as well as the event organizers

The IOF Event Overview Tool outlines an overall milestone plan and a standardised set of functional areas for IOF High Level Foot Orienteering events. Including:

  • the corresponding section of the former manuals
  • Checklists
  • Inspiring Examples (Do’s & Don’ts)

As of January 2018 this is the first draft and the documents will be continuously extended. After having the version 1.0, these documents will be periodically (the goal is annually) reviewed and updated.

Introduction

Document (PDF)

Manual

Main Area # Functional Area JWOC  WOC Manual Additional Material
ORGANIZING 1 Planning JWOC JWOC issues
2 Organisation JWOC
3 Finance JWOC
4 Communication JWOC WOC-Material
5 Administrative JWOC
LOGISTICS 11 Event Center JWOC
12 Accomodation JWOC
13 Transport
JWOC
14 Quarantine & Start
JWOC
JWOC figures and pictures
15 Finish JWOC
16 Arena Design
JWOC
JWOC examples
TECHNICAL 21 Terrain JWOC
22 Maps
JWOC
23 Courses
JWOC
WOC-Material
24 Training
JWOC
25 Model Events
JWOC
PRESENTATION 31 IT & Timing
JWOC
32 Arena Production
JWOC
33 TV JWOC
34 Marketing
JWOC
35 Ceremony
JWOC
RELATIONS 41 Media
JWOC WOC
42 Social
JWOC
43 VIP
JWOC
44 Sponsors (and local support)
RISK MANAGEMENT 51 Fair Play
JWOC
52 Complaints, Protests & Jury
JWOC
53 Safety, Risk & Medical
JWOC
61 EA Team
JWOC
62 EA Visits
JWOC

Feedback is welcome: Daniel Leibundgut (WOC) or Helge Lang Pedersen (JWOC)

Additional Material: 4 Communication (WOC)

Here we provide as a template file Bulletin 4 of WOC2018 in Microsoft Word Format. Most of the content can be reused, only event specific shall be changed. In this version the chapter for the relay was later updated and can be found here. Finally the section numbering is not according to the following table of content definition and needs to be updated too.

Additional Material: 23 Courses (WOC)

Excel-Table to define the reduced number of forkings due to the limited number of course variations when offset printing. Excel-File to track all controls for all the competitions. Template file for review of a competition (map and courses). No guidelines for all these support file available.

WOC Figures & Numbers:

Area Numbers Comments
VIP & Media race

Number of participants:

2018   40 Participants in
2017   66 Particpants (4 classes)
2016
2012   96 Particpants

TV production Electrical power:
63A/3phase 5pin CEE for the OB van16A/3phase 5pin CEE socket for SNG uplinkInternet connectivity: in order to be able to stream out the signal, we need cabled internet connection: Ideally 30Mbps symmetric.Cable covers: maximal 100m to the plugs~ 4 volunteers: capable to carry (in pairs) a cable reel of 50kgOne ATV and or quad bike
Archive

Event Overview Tool (PDF)