Event Overview Tool – WOC, World Cup and JWOC manuals

It is an important objective of the International Orienteering Federation (IOF) to support the organisers of High Level Events in obtaining high quality in organising the events. IOF supports the organisers in different ways. The guidelines, manuals and event advising system are among the most important. The IOF Event Overview Tool will from now on contain the WOC and JWOC manuals and serve as an event management tool for:

  • the event advising team (EA team)
  • the event organizers

The IOF Event Overview Tool outlines a standardised set of functional areas for IOF High Level Foot Orienteering events. Including:

  • The full WOC and JWOC manuals in one document as you know them
  • The chapters of the two manuals shown in a table along with additional material

As of January 2022 an updated and combined WOC/World Cup Manual is available. Also the most recent JWOC manual from 2020 is available.

Manuals in single-document format:

WOC/World Cup Manual (PDF) JWOC Manual (PDF)

Individual chapters of Manual (PDF)

Main Area # Functional Area WOC/World Cup Manual JWOC Manual Additional Material
INTRODUCTION Intro Intro.pdf
 
ORGANIZING 1 Planning WOC – World Cup – 1 JWOC – 1 JWOC issues
2 Organisation WOC – World Cup – 2 JWOC – 2
3 Finance WOC – World Cup – 3 JWOC – 3
4 Communication WOC – World Cup – 4 JWOC – 4 WOC Material
5 Administration WOC – World Cup – 5 JWOC – 5
LOGISTICS 11 Event Center WOC – World Cup – 11 JWOC – 11
12 Accommodation WOC – World Cup – 12 JWOC – 12
13 Transport WOC – World Cup – 13 JWOC – 13
14 Quarantine & Start WOC – World Cup – 14 JWOC – 14 JWOC figures and pictures
15 Finish WOC – World Cup – 15 JWOC – 15
16 Arena Design WOC – World Cup – 16 JWOC – 16 JWOC examples
TECHNICAL 21 Terrain WOC – World Cup – 21 JWOC – 21
22 Maps WOC – World Cup – 22 JWOC – 22
23 Courses WOC – World Cup – 23 JWOC – 23 WOC Material
24 Training WOC – World Cup – 24 JWOC – 24
25 Model Events WOC – World Cup – 25 JWOC – 25
PRESENTATION 31 IT & Timing WOC – World Cup – 31 JWOC – 31 WOC LIVE and Stream requrements
32 Arena Production WOC – World Cup – 32 JWOC – 32
33 TV WOC – World Cup – 33 JWOC – 33 Additional Material
34 Marketing WOC – World Cup – 34 JWOC – 34
35 Ceremony WOC – World Cup – 35 JWOC – 35
RELATIONS 41 Media WOC – World Cup – 41 JWOC – 41 Additional Material
42 Social WOC – World Cup – 42 JWOC – 42
43 VIP WOC – World Cup – 43 JWOC – 43
44 Sponsors (and local support) WOC – World Cup – 44
RISK MANAGEMENT 51 Fair Play WOC – World Cup – 51 JWOC – 51
52 Complaints, Protests & Jury WOC – World Cup – 52 JWOC – 52
53 Safety, Risk & Medical WOC – World Cup – 53 JWOC – 53
  54 Contingency Handling WOC – World Cup – 54
DOCUMENTATION 61 EA Team WOC – World Cup – 61 JWOC – 61
62 Reports WOC – World Cup – 62 JWOC – 62 WOC Material
APPENDICES

Additional Material: 1 Planning

All: Guide in embargoing race areas and template for embargoing areas is found in the Plan and Organise an IOF Event section

All: Template for creating an event plan is found in the Plan and Organise an IOF Event section

JWOC: A number of points relevant to take into consideration when planning a JWOC are found here.

 

Additional Material: 4 Communication

Bulletins for WOC: An overview of contents of the 4 WOC bulletins is found in this table. Furthermore, we provide as a template file Bulletin 4 of WOC2018 in Microsoft Word Format. Most of the content can be reused, only event specific shall be changed. In this version the chapter for the relay was later updated and can be found here.

Bulletins templates for World Cup:

 

Additional Material: 5 Administration

All: Guides in using IOF Eventor is found here.

All: Guides in creating start lists – all starting with the term “Start list” is found in the Plan and Organise an IOF Event section.

 

Additional Material: 14 Quarantine and Start

JWOC: Inspirational examples about building quarantine and start in JWOC is found here.

 

Additional Material: 16 Arena Design

JWOC: Inspirational examples as to build an arena is found here.

 

Additional Material: 23 Courses (WOC)

All: Guidelines for Course Planning in Foot O Forest Competitions

All: Guidelines for Course Planning in Foot O Sprint Competitions

WOC and World Cup: Here is an Excel-Table to define the reduced number of forkings due to the limited number of course variations when offset printing. Here is an Excel-File to track all controls for all the competitions. Here is an Template file for review of a competition (map and courses). Gguidelines for these support files are currently not available.

 

Additional Material: 31 IT and Timing

WOC and World Cup: IT requirements is found in the IT page

To secure the Web-TV stream quality it important that the Organiser secure the internet connection and that the Stream Producer follows the Stream requirements. See the Stream Requirements document.

 

Additional Material: 32 Arena Production 

At WOC and World Cup events, all live service will be managed within the IOF LIVE Orienteering platform. For more info on the 2020 season and the management of LIVE Orienteering, see this presentation:

All: To support planning for TV production and maximizing online spectator experience for sprint, these documents can serve as inspiration. With this course in a WRE in October 2021 as example, this sheet shows how the course could be analyzed for TV coverage planning and this presentation shows a course analysis that could be made available for online viewers at the time of closing of the quarantine.

 

Additional Material: 33 TV

The IOF TV Manual is found here.

An introduction to TV production at an IOF Event is found here.

An introduction to IOF Event Media Service is found here.

 

Additional Material: 35 Ceremony

All: National Anthems are found here.

WOC: The IOF Protocol guide is found here.

 

Additional Material: 41 Media

The IOF WOC and World Cup Media Guideline is found here.

The IOF WOC and World Cup Photo Guideline is found here.

The IOF WOC Social Media Guideline is found here.

 

Additional Material: 51 Fair Play

The fair play guide for organisers is found here:

 

Additional Material: 52 Complaints Protest Jury 

All: Jury Guides are found in the Plan and Organise an IOF Event section

 

Additional Material: 62 Final Reports (WOC)

Example of organiser reports from previous events: WOC 2016  and  EOC 2018     

WOC Figures & Numbers:

Area Numbers Comments
TV production Electrical power:
63A/3phase 5pin CEE for the OB van16A/3phase 5pin CEE socket for SNG uplink.Internet connectivity: in order to be able to stream out the signal, we need cabled internet connection:Ideally 30Mbps symmetric.Cable covers: maximal 100m to the plugs~ 4 volunteers: capable to carry (in pairs) a cable reel of 50kg. One ATV and or quad bike

 

Additional Material: 62 Final Reports

Example of organiser reports from previous events: WOC 2016  and  EOC 2018

 

WOC Figures & Numbers:

Area Numbers Comments
VIP & Media race Number of participants:

2018   40 Participants in
2017   66 Particpants (4 classes)
2016
2012   96 Particpants

 

Prevoius versions of the WOC Manual:

Edition from 2011 (PDF)